Accounting Clerk

The primary responsibility is to perform all most entries within the property management software, ensure that vendor relationships are maintained, homeowner expenses are posted, and that all payments received are entered. This position will focus on tasks involving our rental properties and the homeowner’s accounts, and will mostly take place in our property management system, V12.

Essential Job Functions:

  • Accounts payable for property owner accounts- You will be the primary contact for billing on homeowners account, and will be responsible for posting all bills.
  • Coordinate homeowner expenses with owner services department- This may include approval of bills or work in the units, marking up work-orders for units and entering new vendors into the system.
  • Accounts receivable for homeowners accounts- Process all homeowner payments and ensure they are posted to the owners account.
  • Resolve payment and billing issues with vendors and customers- Ensure that all payments sent to vendors are applied correctly and that there are no discrepancies.
  • Accounts receivable for reservations- Process payments received for lodging via check, ACH and credit card.
  • Accounts receivable for our long term division- This includes running reports to see payments past due and taking appropriate steps to collect payment.
  • Resolve V12 issues- Assist accounting and other departments in resolving any reservation or owner discrepancies.
  • Administrative tasks- Assist accounting with administrative tasks such as picking up the mail, preparing bank deposits, ordering office supplies, and organizing documents.
  • Assists in resolving guest debt and reservation balance issues- This includes following up with guests or wholesalers regarding payment.
  • Assist accounting department in monthly closing procedures- Such as owner statements and bank reconciliations, collection of receipts, and general help where needed.

Please contact Shanda Last, VP & Controller, at

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